Permit to Work
Controls high-risk work through an 11-step approval flow. Contractors apply through a secure link, and the final signature unlocks only once mandatory training is complete.
11-step flowContractor portalTraining gate
The five core modules of HESSA's HSE software.
Incidents & Investigations
Records incidents with a clear owner and status, then traces them to the root cause. Every finding leads to a signed-off corrective action and automatically calculated trend figures.
HFACS investigationCorrective actionsAutomatic TRIFR
Inspections
Schedules area and facility checks with standard checklists. Findings come with before-and-after photo evidence, due dates, and follow-up across periods.
Scheduled checklistsPhoto evidenceFollow-up
Risk Assessment
Assesses risk with the team before work starts. Every mitigation records its control type, with before-and-after ratings and residual risk as a figure you can stand behind.
Hierarchy of controlsPre-task JSAResidual risk
Training & Certificates
Runs courses, quizzes, and competency certificates in one place. The system tracks expiry dates and locks permits to work while mandatory training is incomplete.
LMS & quizzesCertificatesExpiry reminders
Fourteen supporting modules on the same platform.
Safety
5 modulesSMK3 Audit
Every SMK3 criterion is already in place. Unmet criteria automatically become corrective actions with an owner and a due date.
PPE & Stock
Personal protective equipment stock with a history of movements, issues, and adjustments.
Man Hours
Working hours for every area and contractor, the basis for all KPI calculations.
KPI & IFR
TRIFR, TRSR, and LTICR calculated automatically by cohort, month, and fiscal year.
Emergency Preparedness
Documented evacuation drills, and stop-work authority for anyone who sees a hazard.
Environment
3 modulesWaste & Manifests
Waste types, storage locations, transport manifests, and monthly weight reports.
Water Quality
Lab results compared against quality standards you can configure to match your operating permit.
Environmental Measurements
Lighting, noise, temperature, and humidity per room, with full history.
Health
1 moduleHealth Screening
Periodic check-ups per employee, with history and validity dates.
Security
2 modulesSecurity Register
Security incidents with an owner, status, and follow-up, kept separate from the safety register.
Access Log
Every user action is recorded, ready for review during audits or internal investigations.
Platform
3 modulesApprovals
Approval flows that automatically follow departments and job titles.
Notifications & Reminders
Certificate expiry reminders, follow-up deadlines, and automatic escalation.
Exports & Documents
Print-ready PDF and Excel reports from every module.
Six reasons organisations choose HESSA.
01
SMK3 audit framework built in
12 elements, 45 clauses, and 167 criteria with regulatory references. Corrective actions go straight into the approval flow.
02
Approvals follow your org chart
Approval flows follow departments and job titles. Restructuring never rewrites history, and your administrators manage the configuration without vendor help.
03
Every workflow ends as a document
PDF and Excel reports across every module. The audit evidence pack is ready in one click.
04
Contractors without accounts, still in control
A secure 24-hour link portal. The final signature unlocks only once mandatory training is complete.
05
Role-based access, everything logged
Everyone sees only the data they are entitled to. Every action is logged, and deleted data stays in the history.
06
Your data stays yours
Stored in a dedicated cloud or on your own servers. Shown with your organisation's name, logo, and colours.
“We used to fill in paper forms, retype them into Google Sheets, and build every recap by hand. Now everything goes into one system, and the reports are just there when we need them.”
Before: Paper forms filled in on site
With HESSA: Every record entered once, straight into the system
Before: Retyped into Google Sheets
With HESSA: Data stored with an owner, status, and history
Before: Recaps and reports built by hand
With HESSA: Dashboards and recaps build themselves
From paper to one system, without throwing away the way you already work.
Dedicated cloud or your own servers. Your data stays yours.
Dedicated cloud
A cloud environment dedicated to a single organisation. No servers for you to set up.
Your own servers
HESSA runs on your organisation's infrastructure, and the data never leaves your servers.
Included with both options
- Your organisation's name, logo, and colours
- Access rights managed by your administrators
Frequently asked questions.
What is HESSA?
HESSA is web-based HSE software for organisations in Indonesia. Permits to work, incident reporting, inspections, risk assessments, training, and SMK3 audit software (Government Regulation No. 50/2012) come in one system, together with environmental and security modules.
Can I try HESSA right away?
Yes. You can try HESSA directly at app.usehessa.com, or book a demo over WhatsApp.
Can HESSA be tailored to our organisation?
Yes, in every aspect and in every module. Workflows, forms, checklists, approvals, reports, and even the look and feel can be tailored to your organisation. Beyond SMK3, HESSA can follow any ISO standard you apply, such as ISO 45001, ISO 14001, or ISO 9001.
Do we need to replace the tools we already use?
No. The way you already work becomes the basis for how HESSA is configured.
Where is our data stored?
In a cloud dedicated to your organisation, or on your own servers (on-premise). The data belongs entirely to your organisation.
How do contractors access the system?
Contractors use a secure 24-hour link portal, with no account needed. The final signature on a permit to work unlocks only once mandatory training is complete.
See HESSA with your own workflows.
Book a demo over WhatsApp or by emailing [email protected], or sign in to the app at app.usehessa.com.